REGISTRATION AND TERMS FOR PARTICIPATING IN THE CONTEST
1. Can you take part if you have released tracks in the past?
The only condition of the Rules is that the soloist or group must not be under contract to a record company or publishing company when they register (see paragraphs 2 and 4). There is no problem if participants have been under contract in the past, as long as contractual obligations do not apply to the tracks presented and the performance that is the Contest’s final aim.
2. What does ‘under 30’ mean exactly?
Musicians under the age of 30, or having their 30th birthday in 2018 even if they are already 30 years of age when they register for the Contest, can take part in the Contest (so anyone born after 1988 will be admitted). For bands, the age limit refers to each member of the band in the manner described above.
3. Can winners of last year’s contest take part?
No, winners of previous Contests in the same group cannot take part. However, individual artists who have already taken part in previous Contests in different groups, with different tracks to those presented in the past can take part (as long as all the other criteria for participation are met).
4. Can a musician play with more than one band in the contest?
No. Artists may not compete with more than one band at the same time.
5. How long should the tracks to upload last?
In order for Judges to properly assess the tracks, the suggested length is between 3 and 10 minutes.
6. What kind of track can you present?
Contestants can present both new tracks and tracks already recorded or published before the Contest. Each group that registers declares that they have created the tracks and/or arrangements presented. Original compositions are not mandatory: contestants can submit standards jazz or arrangements of previously composed works, even if it's preferable to upload original tracks too, for a better evaluation by the Jurors.
7. How can I be sure that the band information and tracks have been uploaded properly?
During the upload the user will be guided step by step by the control panel, with a feedback message if either element is missing. The band profile will only be visible on the site once all the contents have been uploaded correctly. You will be receive a notification – followed by a confirmation e-mail – that you have registered properly.
JUDGES AND SELECTIONS
8. Who are the Technical Judges?
The Technical Judges are professional musicians, selected by Umbria Jazz Festival. More information is available at www.conadjazzcontest.it.
9. Who are the Artistic Judges?
The Artistic Judges, headed by Renzo Arbore, are Marco Molendini, a music critic and journalist for «Il Messaggero», Luca Conti, editor of the monthly «Musica Jazz», Donatella Miliani, a journalist for QN Group, and Giovanni Guidi, pianist.
More information is available at www.conadjazzcontest.it.
10. What is the difference between the preferences of the Technical Judges and the Artistic Judges?
The Technical Judges will assess all of the registered contestants and select 9 finalists out of the total 10.
The Artistic Judges will judge the ten finalists, drawing up a ranking from 1st to 10th place (which will be the order of performances at Umbria Jazz).
11. Who are the Public Judges?
12. Will the public classification count towards deciding the finalists? And what about the winners?
Yes. The public jury can vote for their favourite contestant and will decide 1 of the 10 finalists by casing their vote on the website www.conadjazzcontest.it (see Regulations, art. 5, point 2).
Public voting will open on Tuesday May 15th at 12.00 midday (Central European Time) and will close on Tuesday June 12th at 23.59 (Central European Time).
Every registered user can express their preferences through a single vote system (one band, one vote), casting up to 10 votes (for the same band or for different bands).
When voting ends the group or soloist with the most votes will not only be one of the 10 finalists, but will also win the Public Judges’ prize (see Rules, para. 6, point 2b).
13. What happens if the Technical Judges and Public Judges choose the same group to be part of the 10 finalists?
If the finalist chosen by the Public Judges is the same as the one chosen by the Technical Judges, the latter will choose another one. The Technical Judges also reserve the right to choose less than 9 finalists if they are not satisfied with the technical and artistic quality of the contestants.
14. What happens if the Technical Judges and Public Judges choose the same winner?
If the Public Judges’ winner is the same as that of the Artistic Judges, the Public Judges’ prize will be given to the second group or soloist with the most votes from the online community.
15. What are the finalists’ prizes?
All 10 finalists will have the opportunity to perform as part of the official programme of Umbria Jazz 18 (Perugia, 13th - 22th July), according to the Artistic Judges’ classification. Artists that win 4th-10th place will perform on the Conad Stage in the Giardini Carducci and the calendar will be decided according to the event’s official programme. The top 3 will perform in the central square - Piazza IV Novembre – on the three final days of the Festival (20th, 21th and 22th July).
All finalists will also be given an artist’s pass by the Festival office that will allow them to see concerts at Umbria Jazz, performed at the Arena Santa Giuliana.
16. What are the winners’ prizes ?
The first place winner decided by the Artistic Judges will receive a cash prize of 5,000 euro and will be part of the line-up at Umbria Jazz Winter #26. The entrant with the most votes from the Public Judges will receive a 500 euro voucher to spend by the end of 2018 at a professional recording studio of their choice to record their album.
NOTIFICATION FOR THOSE SELECTED
17. When will the 10 finalists be notified?
The finalists on the shortlist of the 10 bands (9 chosen by the Technical Jury and 1 by Public Jury) - after the online voting has closed - will be notified at the contact address they gave when they entered the Contest. The list will be published on the website www.conadjazzcontest.it and on the Facebook page. The same procedure will be followed at the next step when the ranking and relative schedule of performances is published.
18. Will the names of the finalists and winners be published?
The names of the finalists and winners will be published at www.conadjazzcontest.it, on Facebook and at www.umbriajazz.com. The promoters reserve the right to make the names of finalists and winners public through communications after the end of the Contest aimed at publishing the results of the event and promoting the Umbria Jazz Festival programme (see paragraph 7 of the Rules).
19. What do the 10 finalists have to do to confirm their win?
All of the selected bands must send certain materials to the organisers to the Contest Secretary ([email protected]) when the winners are announced to confirm their win and for communications purposes. More specifically:
- “Band Consent Form”, filled out using block letters and signed by all band members;
- “Consent Form for Minors”, filled out using block letters for each member of the band who is under the age of 18 at the time of the performances at Umbria Jazz, signed by his/her parent or guardian;
- Photocopy of front/back of ID for each member (ID card or passport; a driving license is not considered a valid document);
- short biography/curriculum of the band (max. 1500 characters);
- high resolution photograph;
- for the performance: stage plot, technical file and playlist.
CONCERTS AND TOURING
20. How long can the concert by the 10 finalist groups last at Umbria Jazz? Which tracks will the finalist groups perform? Those presented for the contest or a wider repertoire?
The duration and set list of the concert (which may last 50 - 70 minutes) must be agreed by the finalists with the Festival’s artistic direction. Groups must perform the tracks uploaded at www.conadjazzcontest.it on registration. Umbria Jazz will contact groups with details when the official event programme is prepared.
21. Will the finalists have to bring their own instruments to Perugia?
Yes, the finalists will have to bring the instruments needed for the performance, except for pianos, drums and double bass (see paragraph 10 of the Rules). More precise details will be decided together with the Festival’s producers when the official event programme is prepared, including the instruments needs for soloists and groups.
22. If a finalist is unable to perform on the assigned date, will it be possible to get a new date?
No. The date and venue of the performance at Umbria Jazz – from 13th to 22nd July 2018 – will depend on the ranking drawn up by the Artistic Jury, as indicated in paragraph 5 of the Rules. The schedule as notified to the finalists is final and not subject to change.
23. Can members of the finalist bands be replaced?
Yes. In cases of proven impediment associated with the assigned date of the performance, members of the band may be replaced (with others not indicated on the original application), but less than 50% of the line up. By way of example, a band with 3 members can replace maximum one member.
The replacements must comply with the same age restrictions imposed on the original applicants.
24. Will finalists be paid for performances at Umbria Jazz?
No, finalists will perform for free.
25. Do artists have to grant permission for recording?
By accepting the Rules of the Contest, semi-finalists and finalists authorise video and audio recording during the event, the diffusion of images and audio of performances and the creation of other audio and printed materials containing their tracks (see paragraph 14 of the Rules). The author(s) of a track(s) will retain their intellectual property rights and their registration with the SIAE will be their responsibility and at their own cost.
26. Will travel costs be reimbursed?
The organisers will take care of travel costs - also for internal transfers (return shuttle to the concert venues) - and accommodation in Perugia for the 10 finalists (accommodation for 2 nights for all band members, for the day of the performance and the day before).
The organisers will contact the finalists to organise and book travel arrangements. Non EU citizens and groups arriving from outside the EU (especially USA), should check that their passport will not expire less than 6 months after the Festival period.
Applications for refunds will be refused.
27. If bands have musicians from different countries, can separate travel arrangements be made?
No. The organisers will arrange return travel (plane or train) from the same city and on the same date for all members of the band. The band must arrange and pay for any additional travel (e.g. departure from a different airport or on a different date).
28. Will meals be included or paid for by finalists?
Meals will be paid for by the finalists, except one meal on the day of the concert at Umbria Jazz.
29. What happens if one or more finalist groups decide to withdraw from the opportunity to perform at the Umbria Jazz festival?
If one or more finalist groups should decide to withdraw from the opportunity to perform at the Umbria Jazz festival for personal reasons or other circumstances, the Technical Jury reserves the right to substitute them.
By not performing at Umbria Jazz, the artists will also waive their right to the other contest prizes, including any cash prize for the winner.
The only exception to this will be the Public Panel's prize, in order to respect the wishes of the voting public. If the group which decides to withdraw from performing at Umbria Jazz is the winner of the Public Panel's prize, they will retain their right to the €500 voucher for recording their album (but not to the other contest prizes).