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ARTICLE 1 | THE CONTEST
Conad Soc. Coop. (with its registered head office at Via Michelino 59, 40127 Bologna, VAT No 03320960374), in collaboration with the Umbria Jazz Festival, is promoting the sixth edition of the Conad Jazz Contest, a music contest for young Italian or foreign musicians: groups (instrumental or with vocalists) and soloists, who shall submit jazz projects of various genres and styles, including any fusions.
ARTICLE 2 | PARTICIPANTS
The contest is open to Italian or foreign soloists and groups under 30, who are free from any existing record deals or publishing contracts.
As regards the age limit, solo artists may take part if they are under the age of 30 or will have their 30th birthday before the end of 2018. For bands, the age limit applies to all members of the band in the same way as for solo artists.
ARTICLE 3 | THE DURATION OF THE CONTEST
Contest applications will open at 12.00 midday (Central European Time) on Monday March 19th 2018 and close on Monday 14th May 2018 at 23.59 (Central European Time).
ARTICLE 4 | HOW TO TAKE PART
Contestants may register up until midnight on 14 May 2018 at the website www.conadjazzcontest.it. Registration is completely free.
Contestants will be disqualified if they do not:
a. fill out the registration form, including the following details: name of the group, name and surname of each member (as stated in the ID document), musical instrument played by each member, place and date of birth of each member, nationality and place of residence of all members, contact details for the organisers to notify the winners (name and surname of the contact person, telephone number, main email and emergency email where the band can be reached in case of no reply to the notification sent to the main email), registration data sheet (photo of the group; title, songwriter(s) and duration of the tracks uploaded);
b. upload 3 tracks in audio format, only (mp3);
c. cross the relevant box to declare that these tracks do not fall under any existing record deals or publishing contracts; this explicit declaration by the artist relieves the Organisation from any liability;
d. sign the explicit acceptance of the rules and the consent to the processing of personal data
e. Sign the explicit acceptance of the rules and the consent to the processing of personal data (Italian Legislative Decree No. 196/03 and Regulations EU 2016/679).
ARTICLE 5 | SELECTIONS
The process for identifying the winners will involve the joint decision of 3 panels of judges:
- a Technical Jury composed of jazz musicians that will assess all the Contestants (see point 1.a in this paragraph);
- a Public Jury open to all that will also vote for its favourite contestant (see point 1.b in this paragraph);
- an Artistic Jury presided by Renzo Arbore and composed of musicians and experts, that will cast its vote after the voting has closed in order to draw up a ranking order for the 10 finalists (see point 2 in this paragraph).
Below is a detailed description of the voting and selection procedure.
1) THE SELECTION OF THE 10 FINALISTS
All the contestants will be assessed by two juries: a technical jury and a public jury.
a) The Technical Jury
The Technical Jury will be composed of jazz musicians who will listen to all the songs uploaded and select 9 finalists out of the total of 10. The Technical Jury reserves the right to select less than 9 bands if it deems the level of technical and artistic quality of the contestants to be unsatisfactory.
b) The public jury
The groups will also be assessed by a public panel, comprising the online community open to all, who will select 1 of the 10 finalists, expressing their vote on the website www.conadjazzcontest.it.
Every registered user will be able to make their choice through a single voting system (one band, one vote), expressing up to a maximum of 10 votes (for the same band or different bands).
Public voting will open on Tuesday May 15th at 12.00 midday (Central European Time) and will close on Tuesday June 12th at 23.59 (Central European Time).
The public can vote for each of the bands competing in the Contest until the voting closes.
When voting has closed, the individual group or soloist with the most votes will win the public panel’s prize as well as entering the shortlist of 10 finalists (Article 6 point 2b).
Should the public vote be the same as the choice of the technical panel of judges, then the latter will choose another entry.
2) THE FINAL CLASSIFICATION
The 10 finalists selected as above will win the chance to perform at the official Umbria Jazz 2018 programme (Perugia, 13-22 July) according to the ranking produced by the artistic panel of judges. The committee chaired by Renzo Arbore will judge the contestants based on the originality of their project and the technical and artistic quality of the performance. At its sole discretion, the committee will then produce the ratings, which will determine the place and date of the finalists’ performances at Umbria Jazz.
The artists who finish from 4th to 10th place will play at the Conad Stage set up at the Giardini Carducci following the set calendar organised with the official event programme, which will be sent out to all interested parties a few days before the performance date. While the top 3 in the ratings will play at the central Piazza IV Novembre during the final three days of the Festival (20, 21 and 22 July).
The finalists and winners will also be awarded the prizes described in articles 6 and 7.
ARTICLE 6 | THE PRIZES
1) THE 10 FINALISTS
The 10 ﬁnalists – as described in Article 5, point 2 – will have the opportunity to perform as part of the official Umbria Jazz 2018 programme (Perugia, 13-22 July). They will also receive an artist pass which will grant them access to the Umbria Jazz concerts taking place at the Arena Santa Giuliana.
2) THE WINNERS
From the shortlist of 10 finalists, 2 absolute winners will also be chosen: 1 winner chosen by the artistic panel (see Article 5, point 2) and 1 by the public panel of judges (see Article 5, point 1b).
a) The artistic panel’s prizes
For the winner chosen by the artistic panel, a cash prize of Euro 5,000 and inclusion in the lineup of Umbria Jazz Winter #26 (Orvieto, 28th December 2018 - 1st January 2019).
b) The public panel’s prize
For the musician with the most votes from the public panel, a voucher for Euro 500 to spend by the end of 2018 in a professional recording studio (to be chosen by the winner) for recording their own album.
If the winner is the same one chosen by the artistic panel, the public panel’s prize will be allocated to the second most voted group or soloist by the online community.
c) Special award for talent
Finally, once again for the 2018 edition, the promoters are putting up for grabs the chance to take part in the Berklee Summer School at Umbria Jazz Clinics 2018, which will be awarded by the technical panel and the artistic panel, at their sole discretion, to an individual musician who he deems most promising from among all the Contest participants, without any distinction between soloists and groups.
ARTICLE 7 | NOTIFICATION TO THE SELECTED GROUPS
The shortlist of 10 selected groups will be notified directly to the contestants – once online voting has closed – through the contact details given during registration. The list will then be published on the website www.conadjazzcontest.it and on the Facebook page. The same process will be followed in the next stage for notifying the ranking and the relative schedule of the performances. The promoters also reserve the right to publish the names of the finalists and winners following the closing date of the Contest by disclosing them in communication activities aimed at reporting the results of the initiative and for promoting the Umbria Jazz Festival 18 programme.
ARTICLE 8 | MATERIAL TO BE SUBMITTED BY THE SELECTED BANDS
Each of the bands selected must send in the following without delay in order to formalise the win and for communications purpose:
- “Band Consent Form”, filled out using block letters and signed by all band members;
- “Consent Form for Minors”, filled out using block letters for each member of the band who is under the age of 18 at the time of the performances at Umbria Jazz, signed by his/her parent or guardian;
- Photocopy of front/back of ID for each member (ID card or passport; a driving license is not considered a valid document);
- short biography/curriculum of the band (max. 1500 characters);
- high resolution photograph;
- for the performance: stage plot, technical file and playlist.
ARTICLE 9 | TRAVEL AND ACCOMODATION
The organisers will take care of travel costs - also for internal transfers (return shuttle to the concert venues) - and accommodation in Perugia for the 10 finalists (accommodation for 2 nights for all band members, for the day of the performance and the day before).
The organisers will arrange return travel by plane or train from the same city and on the same date for all members of the band. The band must arrange and pay for any additional travel (e.g. departure from a different airport or on a different date).
Non EU citizens and groups arriving from outside the EU (especially USA), should check that their passport will not expire less than 6 months after the Festival period.
ARTICLE 10 | PERFORMANCES
The date and venue of the performances at Umbria Jazz – from July 13th to 22nd 2018 – will depend on the ranking drawn up by the Artistic Jury as indicated in paragraph 5, point 2, in these Rules. The schedule notified to the finalists is final and not subject to change.
The groups must arrive with the utmost punctuality at the times and locations notified by the Organisation for sound-checks and performances, bringing a valid ID and any instruments required for their own performance, with the exception of the piano, drums and double bass.
ARTICLE 11 | REPLACEMENTS
In cases of proven impediment associated with the assigned date of the performance, members of the band may be replaced (with others not indicated on the original application) for the live performance at Umbria Jazz, but only less than 50% of the line up. By way of example, a band with 3 members can replace maximum one member. The replacements must comply with the same age restrictions imposed on the original applicants.
ARTICLE 12 | WITHDRAWALS
If one or more finalist groups should decide to withdraw from the opportunity to perform at the Umbria Jazz festival for personal reasons or other circumstances, the Technical Jury reserves the right to substitute them.
By not performing at Umbria Jazz, the artists will also waive their right to the other contest prizes, including any cash prize for the winner.
The only exception to this will be the Public Panel's prize, in order to respect the wishes of the voting public. If the group which decides to withdraw from performing at Umbria Jazz is the winner of the Public Panel's prize, they will retain their right to the €500 voucher for recording their album (but not to the other contest prizes).
ARTICLE 13 | ACCEPTANCE OF THE RULES AND LIABILITY
By taking part in the Contest, participants fully accept these rules. By registering for the Contest, contestants relieve the Organisation from any direct or indirect liability towards third parties who consider that they have been damaged by their performance or by false declarations regarding the authorship of the tracks. They also implicitly authorise the Organisation to associate the name of their band to the name or brand of the promoter and all commercial and media partners of the Contest. Moreover, the Organisation accepts no liability for damage, accidents, theft or any other unforeseen incidents to property or persons that occur before, during or after the event due to circumstances beyond the organisers’ control.
ARTICLE 14 | AUDIO AND VIDEO RECORDING AUTHORISATION
By accepting these rules, the groups authorise audio/video recordings made during the event and declare that nothing is due from the Organisation for the broadcasting of images and audio of performances, made either directly or indirectly through technical partners involved in the Festival (television or radio broadcasts, photographers, web partners). The Organisation reserves the right to produce additional music and paper material once the event has finished, containing the tracks uploaded to the website www.conadjazzcontest.it during application. By registering and accepting these rules, the artists grant that henceforth nothing prevents their tracks from being included in any promotional material. This does not affect the intellectual property rights of the songwriter(s) or their SIAE (Italian Society of Authors and Publishers) registration at their own initiative, expense, obligation and responsibility.
ARTICLE 15 | PROCESSING OF PERSONAL DATA
ARTICLE 16 | AMENDMENTS TO THE RULES
The Organisation reserves the right to alter these rules, making any supplements and/or amendments which it deems necessary for artistic, technical or organisational reasons. In this case, all amendments will be published promptly on the website www.conadjazzcontest.it.
ARTICLE 17 | RESTRICTIONS AND EXCLUSIONS
Winning groups from previous Contest editions are not allowed to take part in the Contest in the same arrangement. However, individual artists who have already taken part in the previous years are allowed to take part again in the Contest, as long as the group arrangements are different and the tracks uploaded are different from those submitted previously, provided that they comply with all the other participation criteria covered by the rules.
Artists may not compete with more than one band at the same time.
Anyone who collaborates under any capacity with the Organisation of the Contest and the Festival is excluded from taking part, as are any relatives of the members of the artistic and/or technical panels of judges, the staff of Umbria Jazz and the Contest organisers.
In the event of such a conflict or any other breach which might jeopardise the legality of the Contest, the Organisation may take the appropriate measures at any time to protect the correct running of the competition.